Friday, June 11, 2010

Success: Daily Management

On this topic, you may also like to read at: (Daily Management) http://daily-management.blogspot.com/

(Refer our High Quality Management Encyclopedia “Management Universe” at: http://management-universe.blogspot.com/)

We started with defining “success” or “success in life” (refer: http://shyam.bhatawdekar.net/index.php/2010/03/21/success-in-life/ or refer older posts) and then went on to discuss the steps one should take in order to achieve success. In previous posts we discussed the first three steps namely:

1. Effectiveness and efficiency (refer: http://shyam.bhatawdekar.net/index.php/2010/03/30/success-effectiveness-and-efficiency/ or refer older posts)

2. Sharpen your HSoftware (human software) (refer: http://shyam.bhatawdekar.net/index.php/2010/04/06/sharpen-your-hsoftware-human-software/ or refer older posts)

3. Paradigms and paradigm shift (Refer: http://shyam.bhatawdekar.net/index.php/2010/04/25/paradigms-and-paradigm-shift or refer older posts)

4. Goal setting (target setting) (Refer: http://shyam.bhatawdekar.net/index.php/2010/05/04/success-goal-setting/ or refer older posts)

Next logical step to achieve success is “daily management”.

  • Important aspect is in daily management is that the management should be done on a day-to-day basis. This ensures that daily jobs and daily objectives are accomplished strictly on daily basis. There is a perfect control system built into daily management which does not ordinarily allow any slip up on daily plans, activities and results.
  • Business and life in general whether personal, family or professional, we know, are now so complex and difficult, the survival of firms and individuals so hazardous in an environment increasingly unpredictable, competitive and fraught with danger, that their continued existence depends on the day-to-day mobilization of every ounce of intelligence.
  • Daily plan is the set of tasks and activities to be executed during the day as per a decided sequence on a time line.
  • Daily plan should be derived from the goal setting exercise. In order to achieve the goals, one has to perform several activities. So one has to decide which activities need to be done today so that one can finally achieve one's goals well in time.
  • Day’s plan thus arrived at is then the basis for executing the daily tasks and activities.
  • These daily tasks/activities are slotted during the day’s available time- when to do which activity? Each activity thus decided must therefore be executed in accordance with the daily time sheet.
  • In doing so, continuous improvements will have to be effected to ensure that higher performance is achieved within the existing resources and with high productivity.
  • From time to during the day, you must keep a track of your actual accomplishment of activities/tasks as against your plan. This is the control aspect of daily management. If you do so, the slip-ups in the day will be minimum and you will easily glide towards achieving your goals or objectives.

Tuesday, May 4, 2010

Success: Goal Setting

On this topic, you may also like to read at: (Goal/Target Setting) http://goal-target-setting.blogspot.com/

(Refer our High Quality Management EncyclopediaManagement Universe at: http://management-universe.blogspot.com/)

We started with defining “success” or “success in life” (refer: http://shyam.bhatawdekar.net/index.php/2010/03/21/success-in-life/ or refer older posts) and then went on to discuss the steps one should take in order to achieve success. In previous posts we discussed the first three steps namely:

1. Effectiveness and efficiency (refer: http://shyam.bhatawdekar.net/index.php/2010/03/30/success-effectiveness-and-efficiency/ or refer older posts)

2. Sharpen your HSoftware (human software) (refer: http://shyam.bhatawdekar.net/index.php/2010/04/06/sharpen-your-hsoftware-human-software/ or refer older posts)

3. Paradigms and paradigm shift (Refer: http://shyam.bhatawdekar.net/index.php/2010/04/25/paradigms-and-paradigm-shift or refer older posts)

Next logical step to achieve success is “goal setting” or “target setting”.

In each aspect of success i.e. success in professional field, success as a parent, success as a husband, success as a son, success as human being etc, you will have to define your goals or targets to achieve on a specified time line.

Goal setting exercise is very important. Purposes of goals are: to focus your attention, to give you a time frame to work and in which to plan, to help motivate yourself and others and to ensure everybody is clear about what is happening.

Goal or target setting is done on short term, medium term and long term basis. In the context of personal goals, one can even think of setting up life time goals.

When setting goals you should follow this sequence:

  • See it
  • Say it
  • Write it down
  • Do it
Goals should be SMART:

  • Goals should be specific (S)
  • Goals should measurable (M)
  • Goals should be agreed (by you and with others) (A)
  • Goals should be realistic (R) and
  • Goals should be timed (should be achieved in a specified time) (T)
If your goals do not meet the criteria listed above, they cannot be called goals. You will have to revisit them and redefine them in order to make sure that they stand true to the above-mentioned five criteria.

Sunday, April 25, 2010

Success: Paradigm and Paradigm Shift


On this topic, you may also like to read (Paradigm and Paradigm Shift) at http://paradigm-mindset.blogspot.com/

In my earlier post “Success in Life (http://shyam.bhatawdekar.net/index.php/2010/03/21/success-in-life/)” I have discussed the broader dimensions of success and then I have started jotting down the ways to achieve such a success starting with the post “Success: Effectiveness and Efficiency http://shyam.bhatawdekar.net/index.php/2010/03/30/success-effectiveness-and-efficiency/)” and “Sharpen Your HSoftware (Human Software) http://shyam.bhatawdekar.net/index.php/2010/04/06/sharpen-your-hsoftware-human-software/)”

Another important next logical step one must take to achieve success in life (in personal, family, professional and social life) is “Paradigms and Paradigm Shift”.

In my earlier post, “Sharpen Your HSoftware (Human Software) http://shyam.bhatawdekar.net/index.php/2010/04/06/sharpen-your-hsoftware-human-software/)” I mentioned about the need to sharpen one’s HSoftware (Human Software) which consists of values, knowledge, paradigms and will power (to do) and so, in fact, I had already covered “paradigms” there. So, why am I repeating it? It is because despite possessing great value structures and great knowledge, many people just cannot change their paradigms. I had given one example of this in my same post how people get stuck with these rigid paradigms and if these paradigms happen to be retrograde, then there is a huge problem ahead of them.

And it is due to “paradigms” that a person’s day to day actions and behavior are decided. So, questioning your paradigms whether they are effective or ineffective, right or wrong is an important aspect of your life if you wish to be successful. More correct paradigms will lead you to the path of success, the less correct ones or wrong ones will lead you another path which may not lead you to success.

For example, some people have a rigid paradigm of loving their own mother tongue and they start believing that it is not necessary to learn other languages to the extent they may even hate other languages. Loving one’s own mother tongue is a good paradigm but not learning other languages or hating them is a backward paradigm. So the people who get stuck with this paradigm will never attempt to learn a new language (say, English which is pretty much used language in the most places of the world these days). This will put them to disadvantage in many aspects of their personal, professional and social life.

So, the person having such a paradigm problem must question his paradigm, get more knowledge about the advantages of learning the popular languages of the world and use the will power to start learning them.

This is how one shifts from a rigid paradigm and becomes flexible and shifts to a more effective or advanced paradigm.

So, by questioning one’s existing paradigms which are hundreds of them in every one’s mind, one can know which paradigms to shift from so as to adopt a better new paradigm that can lead one to success.

Wednesday, April 7, 2010

Success: Sharpen Your HSoftware (Human Software)

In my earlier post “Success in Life (http://shyam.bhatawdekar.net/index.php/2010/03/21/success-in-life/)” I have discussed the broader dimensions of success and then I have started jotting down the ways to achieve such a success starting with the post “Success: Effectiveness and Efficiency http://shyam.bhatawdekar.net/index.php/2010/03/30/success-effectiveness-and-efficiency/)”.

This is the next post in the series of “how to achieve the success in life?” In this post I have emphasized that the person desirous of success must continuously improve his “Human Software (HSoftware)” (a term created by me).

So, as per “The Shyam Bhatawdekar Model of Effectiveness: HSoftware”, human effectiveness depends on following four factors:
  • Values
  • Knowledge base (rational intelligence IQ, emotional intelligence EQ and spiritual intelligence SQ- nothing to do with established religions or gods)
  • Paradigms (mindsets or thinking patterns)
  • Will power to do

These entire four factors are so very highly integrated or intertwined or interdependent with each other that one has to look at all of them together simultaneously. And at times, even improving one factor does not necessarily and always provide the right impact of improving the other though one depends on the other.

For example, some god men perform certain miracles and their followers who may be in millions feel impressed by them and believe in their godly powers. These god men themselves proclaim to possess such powers. Exactly the same miracles are performed by the well known magicians. Their objective is to just entertain the people many of whom might be the followers of these god men also. But the magician always insists that he just performs some intelligent tricks and not the miracles and the spectators look at the magic nothing but the tricks. But tell the same people to start seeing the godly acts or miracles performed by their god men as mere tricks or magic, a large majority of them not only do not accept it, they feel terribly offended. Though these people have improved their knowledge base about these magical tricks, their paradigm (mindset) towards accepting god men as performing real godly miracles remains intact. They continue to remain the followers of these god men on the basis of the miracles performed by them. Perhaps their will power to change their paradigms about the god men’s capability of performing miracles falls short somewhere. Now the will power to carry out the required change further depends on some more additional pieces of knowledge and unless they acquire that additional knowledge, the will to do or act in the right direction will not get activated fully.

So, if one has to become effective and efficient, one will have to keep on working incessantly to improve the four factors (HSoftware) mentioned above and keep changing for better.

You may also like to refer: (Management in Life, Profession and Family: The Shyam Bhatawdekar Effectiveness Model: HSoftware) http://knol.google.com/k/shyam-bhatawdekar/management-in-life-profession-family/6txz9nck6g3/3# or (The Shyam Bhatawdekar Effectiveness Model: HSoftware) http://humansoftware.blogspot.com/ or (Human Software- HSoftware) http://human-software-hsoftware.blogspot.com/

Tuesday, March 30, 2010

Success: Effectiveness and Efficiency


For everything you wanted to know on building leadership and management, refer Shyam Bhatawdekar’s website: http://shyam.bhatawdekar.com/; it's the Management Encyclopedia at one single site

For more articles, blogs and knols of Shyam Bhatawdekar, refer: (Home Page for Writings of Shyam Bhatawdekar) http://writings-of-shyam.blogspot.com/

In earlier posts, I mentioned that it is possible to achieve a great degree of success in each of the many important aspects of life and thereby feel fully successful in life. But to achieve it within the limited resources that one normally has, one has to deploy them in a “balanced” manner and learn to become more effective as well as efficient.

I am giving a complete road map to do so. The first step is to understand difference between effectiveness and efficiency.

Effectiveness and Efficiency

First try to a get a clarity on what is effectiveness and what is efficiency.

Effectiveness is all about the answer to “what”. What is it that I wish to achieve? What are my goals? What are my destinations? Therefore, what is it that I wish to do?

Efficiency is all about the answer to “how”. How well, how fast and how economically or productively am I doing the tasks or activities that will help me reach my goals or destinations?

Obviously effectiveness comes first. If you do not know your destination how can you decide the direction in which you should proceed and the path you should tread on. But in over zealousness of achieving the goals which are still hazy to you, in the fastest possible way, you may still start running instead of walking. However, you are most likely to start off and keep running in a wrong direction because your destination is still not well defined; it is still quite hazy. You will keep moving forward to a destination which is really not yours, much faster. And that is a mistake.

What is the big use? You are making a mistake. You are efficient, no doubt but you are efficient in making the mistakes. The lesson to learn is: without effectiveness, efficiency has no much use. Efficiency without effectiveness makes you to commit the mistakes only faster.

So, do not start off without answering the first question “what”. And even if you start off without answering the question “what” and somehow realize half way through that you are not reaching your goals or destinations despite being very efficient, stop and remind: have you answered the question “what” before taking off? Pause, take your time and answer “what”, get clarity on your goals and destinations and the related tasks that need to be accomplished. Then. carry out the mid course correction of the direction in which you had earlier started off and now start treading the new correct path with great efficiency.

You may also like to refer: (Effectiveness and Efficiency) http://effectiveness-efficiency.blogspot.com/ or http://shyam.bhatawdekar.com

(Also refer our High Quality Management Encyclopedia at: http://management-universe.blogspot.com/)

Saturday, February 20, 2010

Questions Pertaining to Success Answered


For everything you wanted to know on building leadership and management, refer Shyam Bhatawdekar’s website: http://shyam.bhatawdekar.com/; it's the Management Encyclopedia at one single site

For more articles, blogs and knols of Shyam Bhatawdekar, refer: (Home Page for Writings of Shyam Bhatawdekar) http://writings-of-shyam.blogspot.com/

Questions of Previous Post Answered

Is it really possible to achieve success in every aspect of human life in superlative degrees (i.e. more success)?

The answer is “yes” and “no”- both. It will entirely depend on each person as to what and how much and how well he does in each aspect of his life.

That is the reason why for achieving success in all aspects of life one will have to set out his goals in each of these aspects on a timeline in terms of quality and quantity to be achieved, plan out allocation of his resources (most importantly his time) accordingly and most importantly, actually deploy them accordingly. Also, review from time to time as to what is his progress against the targets and is he deploying the resources as planned. He may have to carry out mid course corrections on all of these, if required.

In addition, it is equally important for one to carve out the correct value structure. Getting tremendous success in any field by flouting these values in fact is no success; rather that is a failure. An extreme case could be that a chief of a state declares an undeserved or unwarranted war, under some external compulsions, on the other state though his value structure does not permit him doing so. Now achieving the status of the chief of a state by fair means is definitely a success of very high order but as a president declaring a war that he personally does not believe in, is an utter failure. Under such circumstances, a successful chief of the state may prefer to resign rather than wrongly declare a war that kills millions of military and civilian people.

If getting success like this in all the aspects of life is possible, then, why a large section of people do not achieve this? The answer is: imbalance. Some people tilt too much on trying to achieve quality and quantity of only few aspect of life forgetting or giving less importance to other equally vital aspects of life. The resources (including one’s personal time) by and large remain the same. Now if you use too much of these limited resources only on very few aspects of life at the cost of other important aspects of life, you cannot achieve success in all of them in equal measures (quality and quantity wise). Thus, because of such imbalance, your overall success remains lopsided.

Is it then really good to have such lopsided success? Answer is common sense: it has to be a “no”. If you give too much importance to your professional work and therefore, do not spend from your limited time, appropriate quantity and quality of time with you wife day after day, month after month and year after years and then, if she disappears from your life by falling in love with someone else who cares for her or by taking divorce, will you call yourself successful?

Will it not be more appropriate in such situations to achieve even moderate successes in all the important aspects of your life rather than achieving tremendous success in just about few areas at the cost of being a hopeless failure in most of the other equally important aspects of life?

However, one need not aim at only moderate successes in all the aspects of one's life under an excuse of the balancing act. It is true that balancing your resources and particularly your time over various important aspects of your life will mean spreading them thin and so the achievements may not reach their maximum possible or potential limits. Yet, if you are willing to think of ways and means of increasing your effectiveness and efficiency and implementing them in your day-to-day life, more and more quality and quantity successes can be achieved in large majority of all your important aspects of your life without neglecting any one of them.

(Also refer our High Quality Management Encyclopedia at:
http://management-universe.blogspot.com/)